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IUVSTA
International Union of Vacuum Science, Technique, and Applications
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Stockholm International Fairs Terms and Technical Conditions
1. Background
Stockholmsmässan AB (”the Fair”) arranges fairs, either in its own name
or on behalf of organisers of exhibitions with arrangements of their own.In addition the Fair grants the use of its premises both in connection
with fairs and as independent arrangements or congresses. These
general terms are applicable both for exhibitors on fairs arranged by
the Fair, and where relevant, for lessee’s of premises (mutually referred
to as ”Exhibitor/s”).
These general terms governs rent of space for stands and all other
services provided by the Fair, technical and other, including rent of
premises, unless otherwise specifically provided for. If these general
terms conflicts with any specifically stated term regarding services
provided by the Fair, the latter shall prevail.
2. The agreement
Reservation Reservation of space for stand or rent of premises, as
well as these conditions, whatever the form of the reservation, through
an application form created specifically for this purpose, via Internet,
telephone, or facsimile, or any other way, are binding for the Exhibitor.
The Fair reserves the right to assess and, without any explanation, deny
or set up specific requirements for the Exhibitor’s participation in a
certain event.
The Fair is bound by the agreement when an order confirmation has
been sent to the Exhibitor. Such confirmation can also be made in the
form of an invoice. If the confirmation deviates from the reservation,
the Exhibitor shall notify the Fair thereof in within 10 (ten) days from
the date of order confirmation/invoice. If no such notification is made
both parties are bound by the content of the order confirmation. If
the Exhibitor notifies the Fair about the deviation within the time limit
stated above, the Fair shall either correct the deviation or declare the
agreement cancelled.
Exhibitor’s specifications, made on an order form or the like, regarding
stand location and its size, are only considered as requests. The Fair´grants the Exhibitor a final stand location based on the use of the
exhibition halls, the Exhibitor’s line of business and classification of
interest. Time of application is of no relevance. The Fair reserves the
right to, whenever it finds necessary, adjust and rearrange the layout of
the exhibition halls. Hence, a deviation between the requested stand
location and the stand location finally directed to the Exhibitor shall
never be considered a deviation between the reservation and the order
confirmation.
The Fair is entitled to terminate the agreement with the Exhibitor in writing
with immediate effect in case of the Exhibitor’s late payment.
Cancellation The Exhibitor may, free of charge, cancel a booking of
space for a stand within 10 (ten) days from the date of order confirmation/invoice. If a cancellation is made later than this date, the Exhibitor is
charged 100 (one hundred) percent of the rent for the space for the
stand, unless otherwise stated on the order confirmation or the invoice.
Registration fees are however never refunded.
Upon cancellation of a booking of premises in any of the A-, B-, C-halls,
the Victoria hall and the halls K1, K2, K11, K16/17 and K21, the Exhibitor
will be charged 10 (ten) percent if cancellation is made more than four
months prior to the first day of use, 50 (fifty) percent if cancellation is
made more than three months prior to the first day of use, 75 (seventy
five) percent if cancellation is made more than two months prior to the
first day of use and 100 (one hundred) percent if cancellation is made
less then two months before the first day of use. For all other reserved
premises, the Exhibitor will be charged 50 (fifty) percent if cancellation
is made more than four weeks prior to the first day of use, 75 (seventy
five) percent if cancellation is made more than three weeks prior to the
first day of use and 100 (one hundred) percent if cancellation is made
less than three weeks prior to first day of use.
Space for a stand or premises must not, fully or partly, be assigned or
sublet by the Exhibitor without the Fair’s approval.
The Exhibitor obligates himself to follow these general terms and other
specific terms and regulations that may be issued by the Fair.
3. Exhibitors use of stand or premises, etc.
Prior to the fair/conference The Exhibitor shall take possession
over
the stand location no later than 24 (twenty four) hours prior to the
opening of the fair. Failure to do so entitles the Fair to use the stand
location for other purposes.
The Exhibitor shall have the stand location ready and prepared 12
(twelve) hours prior to the opening of the fair.
Stand location may not be taken into possession unless registration
fee, rent and any other fees according to the order confirmation and,
if relevant later made orders, are paid in full. Entry to premises is not
granted unless 70 (seventy) percent of the rent and any other fees
according to the order confirmation are paid in full.
The Exhibitor is responsible for the design, construction, decoration,
dismantling, removal and cleaning of his stand. The Fair, through
Exhibitor Service, provides everything from individual products to
complete stands. Ordering from Exhibitor Services made either
through a specific ordering form or via
www.stockholmsmassan.se.
Conference rooms, course rooms, convention rooms and office rooms
are as standard furnished with the number of places specified in the
price list and equipped according to the specification in the price list,
that are available on
www.stockholmsmassan.se.
During the fair/conference The stand must meet the requirements
stated
in the Technical Information
established by the Fair. These can be requisitioned from the Fair and are available at
www.stochholmsmassan.se.
Furthermore, the stand (including such in two levels), decorations,
exposure area for advertising and the like, may not, without approval
from the Fair, exceed the maximum heights that are decided for the
relevant fair.
The Exhibitor shall keep the stand in good condition and, on his own
expense, make necessary improvements thereof if the Fair consides it
not to meet reasonable quality requirements.Rented premises shall be maintained and returned in the same state
as upon first entry. The Exhibitor shall indemnify the Fair for all damages
the Exhibitor or anyone for whom he is responsible causes on the
rented premises.
Only those objects that are considered by the Fair to comply with the
objectives of the current fair and that meet reasonable quality requirements
may be exhibited. In the event that an item that is exhibited is
found by the Fair not to meet the aforementioned requirements, the
Exhibitor is obliged to remove the items from the stand immediately and
on his own expense. The Exhibitor shall not be entitled to a refund of
the stand rent or any part thereof, or to receive any other compensation
from the Fair in respect of any cost or loss - either direct or indirect -
which may arise as a consequence of a decision of the aforementioned
kind by the Fair.
The Fair has an unconditional right to dismiss an Exhibitor or an exhibited
object. Dismissal is made on the Exhibitor’s expense.
It is not permissible for the Exhibitor to:
a) without approval of the Fair conduct sale over the counter for
cash payment, or to take deposits.
b) without approval of the Fair distribute advertisement outside his
own stand.
c) without approval of the Fair through displays within the area of the
fair refer to an exhibition outside the fair.
d) present or allow political propaganda in the stand or elsewhere
in the area of the fair.
e) to arrange his stand, decoration, demonstrations and sales activities
in a way which contravenes the basic rules of the international
Chamber of Commerce governing advertising, or which causes
disturbance to other exhibitors and visitors. All spoken and written
marketing shall be of a responsible nature and shall conform to
marketing legislation.
f) carry out in activities or demonstrations which due to their sound
level, as assessed and considered by the Fair, negatively
affects other exhibitors’ possibility to participate and demonstrate
their products, articles or services.
Rent of premises for commercial business, requires a specific
agreement to be entered into between the Fair and the Exhibitor.
Exhibited products may not be removed during the period of the fair
without special approval of the Fair.
It is not permissible to exhibit live animals, explosive products or other
items, which the Fair considers inappropriate from a safety point of view.
Products that are exhibited shall conform to the regulations of relevant
authorities and/or control and inspection bodies and shall, where necessary,
have the approval of such authorities or bodies.
The Exhibitor is reminded of his obligations pursuant to applicable laws
on working environment.
If necessary the Fair is entitled to undertake corrective measurements,
on the Exhibitor’s expense upon violation of any aforementioned
regulation, which is valid during a particular fair or conference.
After the fair/conference After the final day of removal the Fair
may
make arrangements for any objects left in the stand, rented premises
or elsewhere within the area of the Fair, to be removed at the risk and
expense of the Exhibitor.
As security for the full performance of all obligations to the Fair that
the Exhibitor has or may have, the Fair shall be entitled to retain the
Exhibitor’s property until payment in full has been effected.
4. Exhibitor’s liability
The Exhibitor shall indemnify the Fair for all damages caused by the
Exhibitor or attributable to his personnel.
Breaches by the Exhibitor of any of these general terms or any other
specific regulation concerning services provided by the Fair shall render
him liable to exclusion with immediate effect from participation in
ongoing and future events. The Exhibitor shall in such cases remain
responsible for agreed rent.
The Exhibitor shall indemnify the Fair in the event of the Fair being obliged
to pay taxes or other duties to the state or municipality, based on
the Exhibitors rent or other fees paid by the Exhibitor for participation
in the fair or conference.
The Exhibitor is specifically reminded that communication connections
provided through Exibitor Service, does not include any protection
against infringement or computer viruses and that necessary protection
through firewalls etc. must be provided by the Exhibitor himself.
5. The Fair’s liability
In the event the Fair is not able to provide the agreed stand location,
the Exhibitor is required to accept any adjustments in respect of space
and location which may be necessary and reasonable due to the circumstances.
In the event the Fair is effectively unable to offer any stand location,
the sole remedy for the Exhibitor is to receive a refund of paid stand
rent and all other fees.
The Fair shall not be responsible for any exhibited object or decorations
in the Exhibitor’s stand, irrespective of whether damage has been caused
as a result of an error or negligence on part of the Fair or staff for
whom the Fair is responsible.
The Fair is not responsible for any material, clothes or equipment that
belongs to the Exhibitor or any third party, which are being stored in
premises rented from the Fair.
The Fair is not responsible for an event’s commercial effect or success,
number of participating exhibitors or visitors, or the presence of certain
strategic exhibitors.
If, for reasons outside the Fair’s control, restrictions occur in respect of
heating, supply of electricity, water, communication connection, electronic
or web based services or other by the Fair supplied facilities,
the Exhibitor is not entitled to receive a refund of stand rent, premises
rent or part thereof. Neither shall the Exhibitor be entitled to any form of
compensation. If aforementioned restrictions occur due to circumstances
within the Fair’s control, the Fair’s liability is restricted to a refund
of the fee paid for such facility.
The Fair is not liable for any errors in catalogues or other compositions
of information being made regarding a certain event, irrespective of
form, written or electronic.
The Fair disclaims any responsibility for damages and claims resulting
from these general terms or herein-stated conditions not being complied
with, or from failure to obtain any required approval from the Fair. The
Exhibitor shall himself remain responsible and indemnify the Fair for all
such expenses and damages.
In the event of the Fair being forced to, as a consequence of war, riot
or act of terror, action taken by local authority or lack thereof, new or
altered legislation, conflicts on the labour market, blockade, fire, flooding
or accident of substantial proportion or some other comparable incident,
cancel or postpone the holding of a certain event, no refund of the rent
will be paid. The Exhibitor shall as soon as the event can be held, be
entitled to priority with regard to stand location or if applicable similar
premises and exempted from the registration fee. Except the aforementioned,
the Exhibitor is not entitled to any form of compensation.
The Fair is not liable for any other damages than those aforementioned,
unless caused by intention or gross negligence. The Fair is never
responsible for the Exhibitors indirect damages. The Fair’s liability shall
under no circumstances exceed 5 (five) base amounts (Sw. ”prisbasbelopp”)
according to the National Insurance Act (1962:382).
6. Terms of payment
Registration fee, stand rent and all other applicable fees shall be paid
for in advance prior to the relevant fair. Rent for premises and other
thereto related fees shall, unless otherwise agreed, be paid with 70
(seventy) percent in advance and 30 (thirty) percent after completion
of the event.
Services provided by Exhibitor Service shall be paid for after completed
fair, within 15 (fifteen) days after receipt of invoice.Complaints in respect
of such services shall be made without delay and have reached the Fair
no later than 10 (ten) days after date of invoice.
In the event of late payment, interest will be charged at a rate of 1,5
(one and a half) percent per month. Payments made with credit cards
are subject to supplementary charge of 4 (four) percent on invoiced
amount.
7. Miscellaneous
The Exhibitor permits available information about him/her to be furnished
to a third party.
The headings in these general terms are only intended as support for
reading and shall not affect the interpretation of them.
No omission from the Fair in invoking these general terms shall operate
as a waiver of such right. Neither shall a waiver of any right on any one
occasion, irrespective of the reason therefore, be construed as a waiver
of such right on any future occasion.
Disputes regarding interpretation or application of agreements between
the parties, and thereto related legal relations, shall be settled in
ordinary courts with Stockholm’s district court being the court of first
instance. Swedish law shall apply on any agreements between the Fair
and the Exhibitor.
Stockholmsmässan Stockholm International Fairs
Postal address: SE-125 80 Stockholm, Sweden Phone: +46 8 749 41 00
Fax: +46 8 99 20 44 E-mail: staff@stofair.se
www.stockholmsmassan.se
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